The Five Components of Any Presentation
Begin with “Purpose”.
“If you tell people what they are about to hear, they are more likely to hear it”
Starting a presentation with purpose is the key ingredient. Without the purpose, your speech can be confusing to the reader. So, in the beginning, focus on what you are going to tell and what the audience should remember.You can start the introduction like this:
“If you remember just one thing as you leave here today, please remember this ____________ “
Set Objectives, Purposes, Mission, and Goal.
Define your purpose and reasons for why people are here today. Defining the agenda and objectives will signal your audience that you are organized, prepared and focused. Additionally, a well defined objective statement projects your competence.
Provide your position, situation and issues.
Deliver your presentation with your position on where the company or the project stands. And, in doubt, as the audience if there has been any changes and how it affects the solution proposing right now. The earlier you ask about these changes, the easier it is to adjust your presentation.
End with Results, Benefits and Consequences.
What are the results of not taking the suggested action or proposed presentation idea?
Focus on the Next Step and Action Plan. Suggest a Time Line.
At the end of the presentation, you should always provide an “action-seeking” plan and what can be done in the future. Additionally, suggest a specific date or time to meet up next time. If you are proposing a project or new changes, then give enough time for your audience or decision maker to think. This usually involves at least 2-3 days.
Therefore, it is better to have 1 week later or ask your audience “I would like to suggest we meet next Friday. Would that be enough time for your team to review the suggested proposal?” .
To make your presentation more effective, use:
Keep your information relevant to the topic and always stay focused on what you want your audience to remember.